What's New in v1.5: Call Sheets, Resource Versioning, and Three More Languages

Version 1.5 is the version where the schedule starts pushing data outwards. Build the day once and send a call sheet at the press of a button, keep every revision of every file, and let your team work in their own language. It also lands a small set of schedule quality-of-life features that were sitting at the top of the list for a while.

Call sheets

The schedule, the locations, and the team roster all live in ProductionPlanner.io already. Call sheets take the data you have entered for a given date and turn it into the single page your team needs at the start of the day.

Send one from the new Call Sheets page in the admin section. Pick a date, set a crew call time (defaults to the start of the first scheduled item, override it with whatever you like), add any additional notes for the day — dress code, weather, parking, anything that’s not already in the schedule — and choose who gets it. Everyone on the project team is selected by default; deselect anyone you do not want to email, or send to just one person.

Send Call Sheet dialog with Crew Call Time, Additional Notes, and recipient list on the left, and a live PDF preview on the right showing the project name, crew call time, and schedule table — Set the crew call time and notes on the left, watch the PDF build itself on the right.

Each recipient gets a branded email with a clean A4 PDF attached. The PDF carries the day’s schedule, the project locations, and the full team roster, with crew call time large at the top and your notes above the schedule. Long schedules paginate cleanly so rows are never split across pages.

Anyone with write permission on the project can send a call sheet. Recipients don’t need a ProductionPlanner.io account — it arrives in their inbox like any other email.

Resource versioning

When the second cut of a script lands, or a vendor sends through a revised technical rider, the old way was to upload it as a new resource and hope everyone follows the new link. In v1.5 every resource keeps a full version history, so you can add a new version to the existing resource and the previous one stays accessible.

Versions dialog showing v3 marked as current with v2 and v1 listed below, each with an Open button, and an "Add new version" button at the bottom — The Versions dialog lists every previous file or URL, with an Open button for each.

This means the link to the resource doesn’t change. Anyone with the link gets the latest version on their next download, and the Versions dialog lets you open any previous version when you need to. Every entry shows the upload date, so it’s easy to see how a document evolved over the project.

Works for both files and links. Add a new version to a link to update the URL while keeping the old one in history, or add a new version to a file to upload a new file while keeping the old one available alongside the new download.

Schedule gaps and overlaps

The schedule now flags time gaps and overlaps between consecutive items right in the table. Gaps show as a dashed line with a duration label (“1h gap”); overlaps show the same way (“10m overlap”). Where one item ends at the exact moment the next begins, nothing is shown.

Schedule rows with an amber "1h gap" indicator and a red "10m overlap" indicator between consecutive items, each with an inline Fix button — Gaps and overlaps render between rows with a duration label and a one-click Fix button.

It is a small visual change with an outsized effect on day-of confidence. Holes in the schedule and accidental double-bookings stop being something you find by adding times in your head, and start being something the schedule tells you the moment you look at it. The indicators also extend to the bookend rows — the gap from “Pre Show” to the first item, and from the last item to “End of Day” — so the whole day reads as one continuous block.

Every indicator carries a Fix button that opens a one-click resolution menu with two options: adjust the previous item’s duration to meet the next start, or shift every following item by the gap or overlap amount (preserving the gaps between them). When load-in slips by half an hour, you no longer edit fifteen rows by hand — you click Fix and pick “Move all following items 30m later”.

Fix menu on a "10m overlap" indicator showing "Shorten 'Audience clear' by 10m" and "Move all following items 10m later" options — Two ways to resolve any gap or overlap, right where it appears.

Three more languages

The project workspace is now available in Svenska, Deutsch, and Français in addition to English. Each user picks their preferred language in Account Settings, so different members of the same team can work in different languages without affecting each other. There’s also a “Browser default” option that follows whatever your browser is set to.

Account Settings showing the Language dropdown open with Browser default, English, Svenska, Deutsch, and Français — Pick a specific language or let it follow your browser’s setting.

The choice covers the working surfaces — schedule, budget, tasks, resources, locations, messaging, pages, and call sheets. Call sheet PDFs are generated in the sender’s language with localized weekday and month names, so a French-speaking producer sends a French call sheet regardless of who the recipients are.

Account creation and sign-up remain in English for now.

Fixes

Fix: Starting from a template no longer adds the admin twice to the new project.
Fix: Page breaks on exported PDFs no longer split rows across pages.