ProductionPlanner.io is a collaborative project management tool built for production teams. It brings together scheduling, resource management, budgets, team coordination, and communication into a single workspace - so nothing falls through the cracks on show day.
Who it's for
If you've ever wrangled a run sheet in a spreadsheet, chased files over email, or lost a schedule update in a group chat - this is for you.
What's inside
Convert any project into a reusable template and create new projects from it. Schedule, budget, tasks, team structure, resources, and pages are all copied; pick a new start date and all dates shift to match.
Learn moreBuild day-by-day schedules with timed items, breakout sessions, and linked resources. Import items from CSV and export the full schedule as PDF or CSV.
Learn moreInvite team members, assign departments, and control access with read or write permissions per member.
Learn moreUpload files, add links, and organize everything into folders. Request specific files from team members with shareable upload links. Each resource keeps a version history -- swap in a new file or URL while preserving access to every previous version.
Learn moreDirect messages and group conversations with resource attachments and read tracking.
Learn moreCreate task lists with subtasks, assign who can complete them, and track progress across the team.
Learn moreTrack estimated vs actual costs across categories like venue, catering, equipment, talent, and more. Import budget items from CSV with column mapping and a preview step.
Learn moreSend a daily call sheet to your team for any project date. Combines the day's schedule, locations, and team roster with a configurable crew call time and a notes field. Delivered as a branded email with a printable PDF attachment.
Learn moreProject workspace available in English, Swedish, German, French, and Portuguese. Each user picks their preferred language in account settings; the call-sheet PDF is generated in the sender's language with localized dates.
Learn morePlus
Every production is different. These tools let you shape your workspace around how your team actually works.
Add physical or digital locations with descriptions, maps, and images.
Learn moreEmbed external content, YouTube videos, project resources, or shared rich-text note pages directly inside your project sidebar.
Learn morePrivate per-user notes visible only to the author.
Learn moreGroup projects and team members under organizations with invite-based membership.
Learn moreHow it works
Create a project, add your dates and locations, give it your branding. Takes about a minute.
Invite crew and collaborators. Assign departments and control who can see and edit what.
Build schedules, collect files, track your budget, message the team. Everything in one place, every time.
FAQ
ProductionPlanner.io is free to get started. Set up your first production in minutes, invite your team, and see how it feels to have everything in one place.
