For the people behind the production
ProductionPlanner.io is a collaborative project management tool built for production teams. It brings together scheduling, resource management, budgets, team coordination, and communication into a single workspace - so nothing falls through the cracks on show day.
Who it's for
If you've ever wrangled a run sheet in a spreadsheet, chased files over email, or lost a schedule update in a group chat - this is for you.
What's inside
Build day-by-day schedules with timed items, breakout sessions, and linked resources. Supports setup, rehearsal, break, show, and custom item types.
Learn moreInvite team members, assign departments, and control access with read or write permissions per member.
Learn moreUpload files, add links, and organize everything into folders. Request specific files from team members with shareable upload links.
Learn moreDirect messages and group conversations with resource attachments and read tracking.
Learn moreCreate task lists with subtasks, assign who can complete them, and track progress across the team.
Learn moreTrack estimated vs actual costs across categories like venue, catering, equipment, talent, and more.
Learn morePlus
Every production is different. These tools let you shape your workspace around how your team actually works.
Add physical or digital locations with descriptions, maps, and images.
Learn moreEmbed external content, YouTube videos, or web pages directly inside your project.
Learn morePrivate per-user notes visible only to the author.
Learn moreGroup projects and team members under organizations with invite-based membership.
Learn moreHow it works
Create a project, add your dates and locations, give it your branding. Takes about a minute.
Invite crew and collaborators. Assign departments and control who can see and edit what.
Build schedules, collect files, track your budget, message the team. Everything in one place, every time.
FAQ
ProductionPlanner.io is free to get started. Set up your first production in minutes, invite your team, and see how it feels to have everything in one place.
