For Conferences & Summits
Multi-day, multi-track, hundreds of moving parts. Manage your run-of-show, speakers, room turnarounds, AV crew, and sponsor commitments from a single source of truth - so the producer, the AV lead, the speaker wrangler, and the client all see the same plan.
"Which agenda is the latest?"
Three tracks, fifty sessions, daily updates. Your master schedule is in Sheets, the AV crew has a PDF from last week, and a speaker just dropped out.
"Who's running Room C at 2pm?"
Tech crew is split across rooms. Knowing who's on which session, who has the backup laptop, and who's chasing speakers is a full-time job.
"Did the keynote speaker get their tech check?"
Speakers, slides, bios, mic preferences - currently spread across email, a Sheets tab, and someone's Notion.
How it helps
Build day-by-day, track-by-track, room-by-room. Sessions linked to speakers, slides, and AV requirements - everything updates everywhere when the agenda shifts.
Learn moreSpin up a page per track, room, or sponsor - with its own notes, files, and tasks. Each lead has the space they need without losing the big picture.
Learn moreGenerate role-aware call sheets per day, per room, per department. Tech crew in Room A see their schedule; the speaker handlers see theirs.
Learn moreOne place for speaker contact info, slides, headshots, bios, and AV requirements - so nobody is chasing a deck five minutes before a session.
Learn moreSpeaker outreach, slide collection, swag prep, sponsor activations - turn the punch list into assigned tasks with owners and due dates.
Learn moreInvite sponsors, partners, and clients as guests with limited views - they see what they need and nothing else.
Learn moreWorks for
ProductionPlanner.io is free to get started. Bring your producer, AV lead, speaker wrangler, and client into a single workspace - one schedule, one source of truth.
