For AV Production Companies
Built for AV production companies running multiple events, multiple clients, and a mix of full-time crew and freelancers. Schedules, call sheets, files, and client comms - all in one workspace, without the rental-ERP overhead you don't need.
"How do we onboard new freelancers fast?"
Every show, a new mix of crew. They need access to the schedule, files, and contacts without an hour of admin per gig.
"Where's the show file for the Thursday gig?"
Files spread across Dropbox, Drive, and email. Whoever needs them last week is still emailing for the latest version.
"Can the client see what's planned?"
You want to give the client visibility without giving them the keys. Currently it's PDF after PDF after PDF.
How it helps
Every event lives as its own production under one organization. See active shows, archived shows, and what your team is on across the slate.
Learn moreInvite freelancers to specific projects without giving them the whole org. They see the schedule, files, and crew for the show they're on - nothing more.
Learn moreGive the client a clean read-only view of the schedule, files, and team they care about - branded and limited, without your internal workings on display.
Learn moreRun the same conference every quarter? Duplicate the previous one as your starting point and update what changed - hours saved per project.
Learn moreGenerate call sheets from the production data you already have. Send to each crew, each day, each show - filtered to the right people.
Learn moreTrack planned vs actual spend on each show. Keep budgets visible to the people who need them, hidden from the people who don't.
Learn moreBuilt for
ProductionPlanner.io is free to get started. Move every project, every crew, and every client onto one workspace - and stop reinventing the wheel each event.
